Factors Hindering the Medical Stores Department in Preparation of Annual Procurement Plan

Katimo, Godfrey Mwamba (2013) Factors Hindering the Medical Stores Department in Preparation of Annual Procurement Plan. Masters thesis, The Open University of Tanzania.

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Abstract

The study was objectively to assess the Factors Hindering the Medical Stores Department in Preparation of Annual Procurement Plan. In research methodology, researcher used both qualitative and quantitative. The study included 34 respondents whereas 10 were Procurement Management Unit and 24 were user departments, sampling techniques both random and purposive were used where collected data (primary data and secondary data) were coded and tables were drawn by used special program known as SPSS. The factors affecting the APPs were poor forecasting of the volume of products to be procured by customers at planning stage; rapid change of preferences (diagnosing regime) on patients; skills and knowledge of the key participants (internal and external customers); poor timing of specific procurement; late communicating of the needs from the customers to the MSD; and late initiation of the procurement contrary to the plan. The procurement process starts when a need is recognized and ends where has been satisfactorily met. The process includes the internal preparations which after the approval of the budget starts with the identification of the need by the user departments and submit their requirements to the PMU. If employees are not aware with the regulation which is a way to success then the organization will fail MSD should provide adequate resources for project supervision made available; standard guidelines for annual procurement plan. Staff in PMUs be trained on record management, establishing procurement record management system, implementing the procurement information management system and providing adequate facilities and office to PMUs. Recommend the Government to make a close auditing to make sure that the government institutions are complies with regulations

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