Effects of Procurement Procedures on Project Performance in Tanzania: A Case of Tanzania Building Agency Regions of Dar es Salaam, Morogoro and Dodoma.

Mchomvu, Abdala Ramadhani (2022) Effects of Procurement Procedures on Project Performance in Tanzania: A Case of Tanzania Building Agency Regions of Dar es Salaam, Morogoro and Dodoma. Masters thesis, The Open University of Tanzania.

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Abstract

The study examined the effects of procurement procedures on the project performance with reference to TBA regions of Dar es Salaam, Morogoro and Dodoma. Specifically, the study sought to examine the effects of specification definition, invitation to bidders, selection of bidders, and pre contract negotiation on project performance. Cross-sectional research design was used along with questionnaires. A sample size of 220 respondents was used. Data collected were analysed descriptively with the aid of Statistical Package for Social Sciences (version 20) where multiple regression analysis was used to find the relationship among variables. The findings revealed that the effects of specification definitions include; having department that prepares the bill of quantities and specification of the project requirements that specify the procurement of goods and services needed. Moreover, the user departments prepared specifications of project materials that enabled everyone in the departments to know the terms used and become conversant with what would be procured. On the other hand, the invitations to bidders influence the achievement of project performance. This aided an organisation to always use the open method to invite bidders to participate in the bidding process. Furthermore, the selection of bidders influenced the achievement of project performance by enabling the organisation to appoint an evaluation committee. Yet, in order to facilitate the pre-contract negotiations, the organisation selected knowledgeable personnel to negotiate with the proposed bidder that resulted into better agreement on price, delivery and timely performance of the project on the available budget. To achieve the project performance; time management, quality enhancement and cost minimization were vital at TBA. It is recommended that specifying specification of project requirements at an early stage of project life cycle enables definitions to be known by all stakeholders. Keywords: Procurement, Procurement Process and Procurement Planning

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